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Version: 2024 R1

Out of office autoreply

This action allows to set the Out of office autoreply available on the Exchange server.

The action configuration window has two tabs: Settings and Recipients.

Settings​

Basic configuration of the action (out of office autoreply).

Settings

1. Data connection​

Field used to define connection to the Exchange Server.

2. Trigger​

Allows you to define the behavior of action after it is triggered:

  • Write – add a new out of office autoreply,
  • Delete – delete an autoreply from the calendar.

The option selected here affects the availability of other fields of the tab.

3. Only send during this time range​

Allows you to define dates and hours during which the out of office autoreply will be send.

4. Automatic reply​

Content of the automatic reply sent to the senders:

  • Inside my organization – inside the user's organization,
  • Outside my organization – it is possible to choose between sending the autoreply to user's contacts only and sending to anyone outside user's organization.

5. Variables editor​

Dynamically generated tree containing all variables that may be used in the current location of Designer Studio. Information on how to use variables in WEBCON BPS, as well as a list of variables can be found here.

Recipients​

The tab allows you to indicate the recipients of the out of office autoreply.

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1. Recipients​

This field defines location from which the addresses of the Out of office autoreply recipients will be taken:

  • All assigned users – users for whom there are tasks on the instance (direct and CC),
  • Assigned CC users – users for whom there are CC tasks on the instance,
  • Assigned users – users for whom there are tasks on the instance,
  • Author – author of the instance,
  • Predefined recipients – only users named in the fields Recipient addresses and Users and groups,
  • SQL or CAML query.

2. Recipient addresses​

Addresses of the autoreply recipients. They are added to the users from fields: Recipients and Users and groups.

3. Static choice of users​

Users receiving an out of office autoreply (also user groups). They are added to the recipients from fields: Recipients and Recipient addresses.

4. Dynamic​

Recipient addresses downloaded from instance form fields. In the case of choice form fields, it is possible to decide whether the e-mail address is the instance ID or name. They are added to the recipients from fields: Recipients and Recipient addresses.